Tokyo Tradition office, Arts Council Tokyo アーツカウンシル東京 伝統文化事業事務局 (hereinafter referred to as the "Office") will handle data subjects' personal information with great care and will make efforts to protect personal information pursuant to the following policy.
1. Compliance with Laws and Regulations
The Office will comply with all applicable laws and regulations, guidelines and other rules as stipulated by the government concerning personal information, as well as regularly revise and continuously improve its approach towards personal information.
The Office will establish rules and regulations regarding the handling of personal information and systems for such handling, and will maintain a structure to comply with the Act on the Protection of Personal Information and other related laws and regulations.
In addition, the Office will provide training concerning the protection of personal information and make its contents known to personnel.
3. Collection of Personal Information
The Office will acquire personal information to the extent necessary for its activity by lawful and appropriate means, while identifying the utilization purpose, as well as utilize and provide such information within the scope of such utilization purpose.
4. Use of Personal Information
When using personal information, the Office will utilize such information for sending e-mails and materials as replies from the Office to inquiries. The Office shall use personal information only within the range of such use and will not utilize such information beyond the scope of its utilization purpose.
5. Management of Personal Information
The Office will stipulate security control measures within the Office against risks such as the hacking of personal information, as well as the divulgence and loss thereof and damage thereto, and will take systematic, human or physical preventive and corrective actions.
6. Supervision of Outsourcees
When the Office outsources services handling personal information to other companies, the Office will implement guidance/supervision to ensure their appropriate management at a level equivalent to that performed by the Office.
7. Provision of Personal Information to Third Parties
In principle, the Office will not provide personal information to third parties except in the cases as set out below.
- Where the consent of the data subject is given
- Where such provision is stipulated for in the Act on the Protection of Personal Information or other laws and regulations
8. Disclosure/Collection of Personal Information
Upon an inquiry or a request of revision relating to personal information, the Office will take appropriate action pursuant to laws, regulations and rules that apply with respect to personal information. In addition, the Office will respond in good faith to a complaint or request for consultation regarding personal information.
9. Contact for Inquiries concerning Personal Information
The contact for inquiries concerning personal information at the Office is as follows:
Tokyo Tradition office, Arts Council Tokyo
This Policy shall be construed and interpreted in accordance with the laws of Japan.